The RRDC was founded in 1977 in order to establish a common meeting ground for all those who are concerned with horses in and around neighboring towns to Rowley, MA. Since the founding of this club, members have joined from more distant towns and coordination and interchange of information and activities with other horse organizations has been established and maintained. Today, the Club is a viable entity with influence in the horse communities and is growing in membership, strength, activities, and interests.
The Club, since its founding, and today, promotes responsible use of town, conservation, Greenbelt, and privately owned land by horse people and offers professional advice and assistance to horse people on request. The Club now maintains an awareness of regulatory and environmental circumstances that are of interest to horse people and plans, sponsors and manages club--approved activities. Standards of horsemanship, safety and security, education, research, uniformity of practice and coordination of group activities are highlighted and supported.
Trail rides, horse shows, educations seminars, riding clinics, newsletters, discounts, and meetings and... on the lighter side... work days and cookouts are typical of Club activities . Since the beginning of RRDC a year-end award banquet has been held recognizing the high point horse show winners.
The RRDC is a not for profit organization. All officers and committee members give their time freely and enthusiastically.
ARTICLE I – DEFINITION
This Club shall be known as the Rowley Riding & Driving Club (hereinafter known as the Club or RRDC in the Bylaws). The Club shall operate as a not for profit organization. All officers and committee members volunteer their time freely and enthusiastically.
ARTICLE II – MISSION
The Rowley Riding & Driving Club since its founding and today, promotes responsible use of town, conservation, Greenbelt and privately owned land by horse people. The Club offers professional advice and assistance to horse people in Rowley and neighboring towns upon request. The Club now maintains an awareness of regulatory and environmental circumstances that are of interest to horse enthusiasts and plans, sponsors and manages club-approved activities. Standards of horsemanship, safety, continuing education and coordination of group activities for young and old are highlighted and supported.
ARTICLE III – MEMBERSHIP
SECTION 1 Membership in the RRDC shall be open to all, regardless of race, color, creed, national origin, sex, and place of residence or age
SECTION 2 All membership application forms along with payment of “Dues” shall be submitted to the Club Treasurer. The Treasurer will forward membership application forms to the Club Secretary who will keep a hard copy on file for five (5) years.
SECTION 3 Memberships shall consist of the following types:
1) Individual Membership: Open to an individual. At the age of 18 (age as of January 1st of the
current year), membership includes the right to vote.
2) Family Membership: Shall consist of one or two parents and any of said family’s children who
reside in the same household. Each parent in a Family Membership shall have one vote and each
child 18 years of age (as of January 1st of the current year), shall have one vote.
3) Lifetime Membership: Are voted in by the Board of Directors, no longer pay “Dues” and have the
right to vote. They will be acknowledged at the annual banquet.
SECTION 4 To be eligible to vote you must be a member in good standing on or before the January meeting. Membership Dues shall be determined by the Board of Directors and voted upon at the November or December meeting. Membership will begin on January 1 and expire on December 31. Any membership “Dues” submitted prior to the fee change will be honored for that year.
SECTION 5 A member in good standing is someone who has paid their annual “Dues” and acts in the best interest of the Club. The Board may review, revoke, or deny the membership of any individual by a majority vote of the Board of Directors.
ARTICLE IV – MEETINGS AND ELECTIONS
SECTION 1 No one shall be eligible to vote or run for election as an Executive Officer or Board Member who is not a current member in good standing.
SECTION 2 Nominations for elective Officers must be submitted to the Secretary on or before the January meeting. Nomination forms will be enclosed in the Fall Newsletter. Nominations will be accepted only from members in good standing. There are no term limits on positions held.
SECTION 3 There shall be one (1) Annual Election Meeting of the Rowley Riding & Driving Club to be scheduled the second Tuesday in the month of February. Members must be present in order to vote. Life members may vote by mail sending their vote in to the Secretary before the second Tuesday of February. The purpose of the Annual meeting is to:
Finish up any old business
Treasurer will present the year’s financial report
Vote on any new business
Elect a Board of Directors which consists of an Executive Board (President, Vice President, Secretary
and Treasurer) and three (3) Board Members
SECTION 4 Board meetings will be held the second Tuesday of each month except July, and all members are welcome and encouraged to attend.
SECTION 5 A quorum shall be defined as five (5) or more elected officers.
ARTICLE V – BOARD OF DIRECTORS
SECTION 1 The Executive Board of the RRDC shall consist of a President, Vice President, Secretary and Treasurer. The Board Members shall consist of three (3) elected members. Anyone on the Board of Directors who has “unexcused” absences from three (3) meetings annually can be removed from office by the vote of the rest of the Board of Directors.
SECTION 2 The Board of Directors, consisting of the President, Vice President, Secretary, Treasurer, and three (3) Board Members shall be elected for a period of one (1) year. All positions shall commence on the second Tuesday of February. If a Board Member or Executive Board position becomes vacant for any reason, then the Board of Directors has the authority to vote in a replacement for the remainder of the election term.
SECTION 3 Duties of the Officers are as follows:
The President: Shall call and preside at all meetings, be responsible for setting the agenda and
maintain decorum. The President shall appoint such committees and delegations as may be necessary to carry on the activities of the RRDC, and shall have overall responsibility for the smooth operation of the Club.
The Vice President: Shall perform such duties as may be assigned him/her by the President. In the absence of the President he/she shall assume all duties of the President.
The Secretary: Shall keep accurate records of the minutes of the meetings including attendance of members and record any votes taken. The Secretary shall be responsible for creating and mailing the newsletters, and shall be responsible for maintaining the membership list and processing new/renewal membership. These must be kept on file for five (5) years.
The Treasurer: Shall collect and safely keep all fund belonging to the Club and disperse those funds in the payment of debt and obligations. All checks over $1000 require two (2) signatures in the check log. All Club accounts must have two (2) authorized signers. The Treasurer shall provide an oral report at monthly meetings and a written report at the annual meeting.
The Board Members: Shall collect and present information from the membership to the Executive Officers.
ARTICLE VI – RULES OF ORDER
The Rowley Riding & Driving Club shall follow the “Roberts Rules of Order”.
ARTICLE VII – MEETINGS
SECTION 1 An Annual Elections Meeting is held the second Tuesday in the month of February.
SECTION 2 Open Board meetings are held on the second Tuesday of each month, except July. Please contact one of your board members for location details. All members are welcome to attend. Additional Board meetings may be held at the discretion of the President.
SECTION 3 A newsletter shall be published a minimum of five (5) times per year to update members on the Club’s activities.
ARTICLE VIII – RESPONSIBILITIES OF THE BOARD OF DIRECTORS
SECTION 1 The Board of Directors shall have entire control of the affairs of the RRDC and be responsible for the setting of overall policy. At each monthly meeting the Board of Directors shall review the minutes of the previous meeting, act on any and all reports submitted by various committees and deal with any issues that have been referred by the membership.
SECTION 2 The Board of Directors must specifically authorize all contractual obligations including purchases, leases or sale of property, affiliation and any other matters that may be legally binding.
ARTICLE IX – COMMITTEES OF THE RRDC
Special committees may be authorized as required by the Board of Directors to advance the interest of the RRDC. Such Committees shall exist only for a period of one (1) year or until the next Election Meeting, whichever comes first.
ARTICLE X – CONFLICT OF INTEREST
No member of the Board of Directors may use his/her membership on the Board for purposes, which are, or give the appearance of being, motivated by private gain on the part of the member. Any member who has an interest, which gives the appearance of being for private or personal benefit in a matter before the Board of Directors, shall disclose such conflict. In each instance of conflict of interest, the member shall withdraw and abstain from discussion and voting on the matter. The member may speak of the issue if invited to do so by the other members of the Board. A member who has withdrawn because of a conflict of interest may be counted towards a quorum.
ARTICLE XI – INDEMNITY INSURANCE
It is the responsibility of the RRDC to have a current and appropriate insurance policy.
ARTICLE XII – BYLAWS
The Bylaws may be amended at any regular or special meeting of the RRDC by two-thirds (2/3) vote of the membership present and a quorum of the Board, provided that the proposed amendments have been submitted in writing to each active member not less than two (2) weeks prior to the meeting.